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Associate Administrative Officer

Website United Nations

United Nations Jobs in Bamako: Associate Administrative Officer [Temporary]

Duty Station: Bamako, Mali

Posting Period: 15 March 2020 – 29 March 2020

This position is located in the United Nations Integrated Stabilization Mission in Mali, with duty station Bamako. The incumbent reports directly to the Office of Special Representative to the Secretary General (OSRSG). The Special Assistant to the SRSG , Political Advisor, will be First Reporting Officer (FRO) and Chief Mission Support Center (MSC) is the Second Reporting Officer (SRO).

Job description

Within delegated authority, the Associate Administrative Officer, P-2 will be responsible for the following duties:

Reporting

  • Responsibilities for reporting , processing and analyzing data concerning the activities related to G5 Sahel support:
  • Maintaining accurate database of relevant information regarding funds, procurement, personnel and consumables/supplies related to G5 Sahel support. 
  • Provide daily, weekly, monthly and quarterly qualitative and quantitative updates on operational and logistical support

Human Resource Management

  • Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
  • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  • Provides information on unit’s staffing needs for inclusion in department’s staffing table.

Budget and Finance

  • Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
  • Using Umoja, monitor budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
  • Supports the implementation of procedures and systems for implementing the appropriate financial database. Follow-up pending entitlements, payments and claims.
  • Contributes to the development of budgetary guidelines for own unit.

General Administration

  • Supervises support staff as required.
  • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software (Umoja) and systems).

Job requirements

Professionalism: Ability and experience across a broad range of administrative functions, including but not limited to, budget/work program and human resources. Knowledge and application of the UN systems, staff rules and regulations. Ability to manage processes, maintain accurate records, and identify/resolve data discrepancies and activity problems. High degree of commitment to ensure the proper use of the unit’s financial resources. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

  • Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A certificate in data base management or knowledge in database management is desirable.

Work Experience

  • A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
  • Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable

Languages

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French (oral and written) is required.

Assessment

  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for 6 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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