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Associate Finance and Budget Officer

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United Nations Jobs: Associate Finance and Budget Officer

  • Job Code Title: Associate Finance and Budget Officer
  • Department/Office: United Nations Environment Programme
  • Duty Station: Bangkok, Thailand
  • Posting Period: 01 November 2019 – 15 December 2019
  • Job Opening Number: 19-Finance-UNEP-123038-R-Bangkok (X)

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Law Division works with international and non-governmental organizations, national and local governments, business and industry to develop and implement policies, strategies and practices that are cleaner and safer, incorporate environmental costs, use natural resources efficiently, reduce pollution and risks for humans and the environment, and enable the implementation of conventions and international agreements. This post is located in the Law Division – OzonAction Office in Regional Office for Asia and Pacific (ROAP) -Bangkok . The incumbent will report to the Head of Programme Delivery and Management Unit and overall to the ROAP Montreal Protocol Regional Coordinator. Within delegated authority, the incumbent will be responsible for the following duties:

Responsibilities

Budget preparation:
•Prepare cost estimates and budget proposals, in terms of office resource requirements such as staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalization of the budget proposals.
•Provide support to programme officers with respect to the elaboration of resource requirements for budget submissions.
•Administer the allotments in accordance with the established procedures including redeployment/reallocation of funds.
•Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Monitor budget implementation and determine/recommend reallocation of funds when necessary.
•Monitor expenditures to ensure that they remain within authorized/approved levels.
•Review all requisitions generated by the Umoja system for goods and services to ensure correct objects of expenditure have been charged and confirm availability of funds.
•Prepare relevant documentation with respect to budget performance submissions.
•Review and make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•Provide substantive support to intergovernmental and legislative bodies.Financial Management:
•Assist in the preparation of the OzonAction projects:
-Monitor the preparation of project documents and their subsequent revisions, liaising with programme officers in the OzonAction – ROAP.
-Ensure that proposals are in line with the Multilateral Fund Executive Committee (EXCOM) requirements, including bilateral parties, and in accordance with UN Environment format.
-Review draft letters of agreement and memorandums of understanding with supporting organizations before administration clearance.
-Monitor the liaisons with supporting organizations to assist programme officers.
•Assist in the coordination of project implementation of the OzonAction Programme:
-Act as focal point for all project management related matters within the Compliance Assistance Programme in OzonAction Office- ROAP.
-Liaise with the programme officers, in preparing project documents, submission of projects to the Excom, reports to bilateral parties, liaising with the Corporate Services Division and Budget and Financial Management Service (BFMS)-UNON as necessary. He/she will ensure that payments to the countries are processed accurately and in a timely manner and coordinate with programme officers to monitor expenditures.

•Monitor expenditures on a timely basis, ensuring that they are within the approved budget:
-Liaise with UNON (United Nations Office at Nairobi) regarding the financial database of ExCom approvals, providing reports as requested.
-Coordinate the submission of Approval Sheets and follow up each Excom approval.
-Inform regional coordinators, programme officers and the Chief of OzonAction Branch, on the status of funds available.
-Check UNON project accounts to ensure that expenditures are correctly reflected.
•Assist in the preparation of progress reports to be submitted to the Excom and bilateral parties.
-Coordinate and check financial reports as well as progress reports submitted by national ozone officers and liaise with regional coordinator.
-Coordinate and check submissions of Project Completion Reports.

General:
•Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Act as certifying officer, certifying the availability of adequate funds, under Financial Rule
105.5 in adherence with the UN Regulations and Rules
•Provide data for the preparation of bids, purchase orders, consultant contracts and commercial contracts, as relevant.
•Participate in meetings, assisting in the presentation of financial reports and progress reports to the Excom and donors.
•Perform other related duties, as assigned

Competencies

•Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Able to strategically prioritize the work to meet deadlines, and to effectively communicate work-plans to the CAP team. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first level university degree combined with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 2 years progressively responsible experience in finance, administration, budget, business administration or related area is required.
Experience in preparing financial reports is required and experience with Enterprise resource planning ( ERP) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of French languages is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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