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Intern – ADMINISTRATION [Temporary]

Website United Nations

  • United Nations Jobs: Intern – ADMINISTRATION [Temporary]
  • Posting Title: Intern – ADMINISTRATION, I (Temporary Job Opening)
  • Job Code Title: INTERN – ADMINISTRATION
  • Department/Office: Department of Management Strategy, Policy and Compliance Office of Human Resources
  • Duty Station: NEW YORK; NEW YORK;
  • Posting Period: 10 October 2019 – 06 April 2020
  • Job Opening Number: 19-Administration-DMSPC OHR-122854-J-New York (A)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

The United Nations Staff Union in New York (UNSU) is seeking highly motivated individuals who wish to gain professional experience in financial management, financial procedures and practices, and analysis of budgeting, accounting and financial requirements within an international organization in order to supplement their studies. The Intern will report to the President and the Vice Presidents of UNSU.

– The duration of the internship is between 2 months to a maximum of 6 months depending on particular needs of the project.

– Internships are unpaid. Travel costs, travel arrangements (including visas), and living accommodations are the responsibility of the intern.

– Internship positions are full-time and interns work five days per week (35 hours) under the supervision of a relevant staff member, based upon their assignment

Responsibilities

Under direct supervision of the Staff Union President and Vice Presidents, the intern might assist with some or all of the following tasks:

– Providing assistance to the Staff Union Leadership (President, 1st and 2nd VPs); Implementation of Staff Union Programs & Initiatives
– Maintenance Staff Union Website, Facebook Page and iSeek page by updating as required with up to date information and by scanning, converting and posting a variety of documents/notifications
– Supporting the organization of meetings (book meeting rooms, request audio visual services, webcasts, request temporary ID for guests, sign in and escort guests to the office)
– Research in various fields, e.g., the administration of justice
– Evaluation of surveys (processing of statistical data)
– Drafting and revision of policy papers
– Responding or drafting responses to correspondence
– Receiving and responding to phone calls/messages, emails, walk-ins, inter-office mail
– Maintaining the Staff Union Office area, inventory and supplies, work orders related to the office
– Maintaining calendars and schedules

Competencies

Communication: – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify; and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;

Teamwork: – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

1. Applicants must meet one of the following requirements:
a) be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) in business or public administration, finance or related area; or
c) have graduated with a university degree (as defined in a or b above) and, if selected, must commence the internship within a one-year period of graduation.;
d) If pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full time studies at a university or equivalent institution towards the completion of a degree in business or public administration, finance or related area

2. Be computer literate in standard word processing and software applications such as Microsoft Word and Excel or similar; Be proficient in standard office automation equipment scanner, printer, etc.).

3. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the United Nations Charter.

4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the project. However, applicants are encouraged to list all relevant work experiences in their personal history profile.

Languages

English and French are the working languages of the United Nations. For the position advertised, fluency in English is required, knowledge of another UN official language is an advantage.

Assessment

Potential candidates may be contacted by the hiring manager for further consideration.

Special Notice

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:
•Title of degree you are currently pursuing;
•Graduation Date (When will you be/have graduating/graduated from the programme?);
•List the IT skills and programmes that you are proficient in;
•List your top three areas of interest;
•Explain why you are the best candidate for this specific internship;
•Explain your interest in the United Nations Internship Programme;
•Explain your interest in the work of the United Nations and personal commitment to the ideals of the Charter; and
•Explain how you have demonstrated an ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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