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Intern – Information Management/ Document Management, Legal Affairs

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United Nations Jobs: Intern – Information Management/ Document Management, Legal Affairs [Temporary]

  • Posting Title: Intern – Information Management/ Document Management, Legal Affairs, I (Temporary Job Opening)
  • Department/Office: Office of Legal Affairs
  • Duty Station: New York, United States
  • Posting Period: 31 October 2019 – 29 December 2019
  • Job Opening Number: 19-Documentation and Information -OLA-125857-J-New York (A)

The Office of Legal Affairs (OLA) is recruiting interns for the Treaty Section located in New York from January 2020 to June 2020. We are seeking highly motivated graduate or undergraduate students who wish to gain professional experience in information management/document management within an international organization in order to supplement their studies. This internship will include practical educational experience which provides the opportunity to work in a multicultural, intergovernmental organization. Under supervision, interns will work on projects and tasks that are mostly relevant to their educational background and interests. The interns will have an opportunity to apply and further develop their theoretical knowledge.

Responsibilities

Responsibilities of internship positions range widely, encompassing many aspects of the Office of Legal Affairs (OLA), Treaty Section’s complex document management operations. These responsibilities may include, but are not limited to:

(1) Advanced digitization, classification and metadata input / editing related to various document repositories: treaties and treaty actions, depositary notifications, maps, certified true copies, and other documents and publications;

(2) Editing / image enhancement and preparation of various documents for web-publishing on the Treaty Section’s United Nations Treaty Collection website at http://treaties.un.org;

(3) Inventory review and preparation of legal instruments, files and documents for digitization and archiving;

(4) Uploading and validation of various types of documents into Treaty Section’s document management system.

Competencies

PROFESSIONALISM:
Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations. They must have an ability to work effectively in a team and in a multicultural environment, and to work collaboratively with colleagues and external counterparts. In addition, they must have good drafting and oral communication skills, and be computer literate in standard software applications. Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations.

COMMUNICATION:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Applicants to the United Nations internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in information management, document management, digital archiving or a related field of study;

(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) in information management, document management, digital archiving or a related field of study;

(c) Have graduated with a university degree obtained in a second (graduate) or first (bachelor) university school programme, as mentioned in para. (a) and (b) above in information management, document management, digital archiving or a related field of study and, if selected, must commence the internship within a one-year period of graduation.

Applicants must demonstrate their intention to study further or to work in a field relevant to this internship description. Applicants are expected to have a good knowledge of Word and Excel applications.

Work Experience

Applicants to the UN Internship Programme are not required to have professional work experience. However, the field of study should be closely related to the published internship position.
Experience in document editing and reviewing, translation, information management, archive management and content management systems is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat in New York. For the internship advertised, proficiency in oral and written English is required, and knowledge of another United Nations official language, i.e. Arabic, Chinese, French, Russian and Spanish, is an advantage.

Assessment

Due to the large number of applications, only shortlisted applicants will be contacted by the Treaty Section.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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